Velbi Oy - Privacy Policy

Last updated 19th October 2022

About Us

We are based in Helsinki, Finland. Here are some of our important details for you:
Business name: Velbi Oy
Address: Maria 01, Lapinlahdenkatu 16, 00180 Helsinki, Finland. 
Business ID: 3213848-5.
VAT no: FI32138485.
If you have any questions about how we collect and process your personal data, you can contact our
Data Protection Officer (DPO) at: stefan@velbi.io

You can look us uphere

What we do

We provide a burnout prevention and leadership development tool. Our tool is currently built for Slack.We understand that we handle sensitive issues, so take privacy and confidentiality very seriously.

Our responsibility

We’re a data controller. This means that we look after and manage your personal identifiable information (PII) in accordance with local data protection laws. In some situations, we also act as a data processor.

When we start working with a company, they provide us with employee Slack IDs. We can then contact the employees to offer our services. We are acting on instruction of the company, who is the data controller in this scenario.

Your rights

When we act at a data controller, you have the right to to ask us:
This right only applies to information you have given us, and if we are acting with your consent or under contract.You can exercise these rights by contacting our DPO.

How we handle your data

We only collect the data we can’t function without. As soon as we don’t need it, we delete it. 

Currently, we do not store any PII. However:
When you accept our invite and join the Velbi platform, we collect your confirmation that you have read our Terms of Use and Privacy Policy. 

Once you’ve signed up, our tool automatically collects information about how you use our product. This information is anonymous and in most cases is presented in aggregate.

While using our tool, we will only share data anonymously and/or in aggregate. There are certain instances where we will ask to share your PII. But we will always ask for your explicit consent before doing this.

Our lawful basis for processing this data is a combination of a contract, local data protection laws, and where needed, your explicit consent.

We retain your information until you leave your company or your company leaves the Velbi platform.

Scientific research

We allow select researchers to use the data collected through the Velbi platform for scientific research on the causes of wellbeing and burnout. This research is used to understand and prevent burnout much more effectively.

The researchers only get access to anonymised data. 

From time to time, we will publish the research findings on our website or social media channels. We may also use the research findings as part of our company materials. 

In all of these cases, your identity, or the identity of your company, will never be revealed. The only exception being if, you, or your company, give us explicit consent to do so.

Changes to our privacy policy

We may change this policy occasionally to keep in line with local laws.

If we make any changes to the way we process and use your personal data, we will contact you to let you know about these changes as soon as we can.

If you have any questions about how we collect and process your personal data, you can contact our Data Protection Officer (DPO) at: stefan@velbi.io
Want early access to Velbi?
We’re launching Velbi in the Fall for a limited number of companies.